Title: Director of Grants Management
Reports to: Vice President of Financial Planning & Analysis
Positions Reporting To This Position: None
Location: Flexible (the employee may decide whether to work remotely and/or from an LCV office)
Travel Requirements: Up to 10%
Union Position: Yes
Job Classification Level: E
Salary Range (depending on experience) $86,557 – $105,183
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30 state affiliates, and grassroots and community organizing programs across the country.
LCV is hiring a Director of Grants Management, who will be responsible for reconciling the incoming grants to the LCV family of organizations, including LCV Education Fund and LCV. Most of the grants the organization receives are subject to funder and legal restrictions, and almost all are subject to funder reporting and in some instances, additional compliance reporting. This position works closely with the Development and the Legal & Strategic Initiatives departments, as well as with Programs staff, to ensure timely and accurate reporting and reconciliations.
- Work closely with VP of FP&A, Development VPs and Directors to track all incoming grants within individual grant agreement/cycle periods across fiscal year, entity and program.
- Work with the Financial and Budget Analyst on grant related analytics, grant reports and Grant Financial Reports.
- Partner with the development department, program team leads and the Financial and Budget Analyst on grant budgets per organization strategy.
- Act as the central liaison to the program team leads around training, monitoring, tracking and support of grant allocations, grant revenue and expenses.
- Partner with the Financial and Budget Analyst on developing toolkits, materials and leading training on grants management, budgeting, forecasting and other Financial Planning & Analysis (FP&A) processes.
- Understand grant cycles, requirements, restrictions, grant agreement details, compliance requirements and coding, and monitor activity against requirements within multiple systems, tracking documents and reconciling all sources.
- Understand grant restrictions and is responsible for timely releases from restriction and net asset roll forward reporting.
- Responsible for grant budget to actual reporting – both internally and externally and grant modification and forecast processes for adjustments.
- Understand grant types and development classifications.
- Responsible for supporting documentation for grants management.
- Work with the Sr. Revenue Accountant to confirm that grant revenue is received.
- Report and analyze reconciliation of grant data from the Finance and Development departments. Work across multiple systems, including Salesforce, Sage Intacct and billing systems around grant revenue and expense.
- Enter journal entries for grant releases in our accounting system, Sage Intacct as well as indirect cost allocation.
- Adhere to financial policies and month close timelines.
- Ensure all records of incoming grant revenue in the accounting database are accurate.
- Prepare grant analysis and tracking reports and grant budget to actual reports.
- Manage grant billing, draw down and expense/balance reports for grants.
- Review various schedules and feed documents around grants for major processes and projects i.e, Audit, Financial Statements, Cash Report, Balance Sheet Report, Asset Reports and IRS Reports (990, 1120-POL, etc).
- Partner with the Director of Revenue to provide support and additional review of revenue deferment and recognition, revenue accruals and age trial balance and billings as related to grants.
- Review funder agreements, donor list and donor giving cycles.
- Assist with all grant inquiries and special requests related to grants.
- Support grants process within the Budget Process and support the FP&A team around requested grant analysis as needed.
- Work with the VP of FP&A to develop & manage processes for time allocation splits related to grants during the Budget process in partnership with Legal, Accounting and HR.
- Assist the Legal & Strategic Initiatives Department manage the grant making process, tracking, compliance and reporting, as well as FEC and state compliance filings.
- Provide consultation support to outgoing grants gifted to state affiliates and other nonprofit organizations.
- Support efforts to create a departmental and organizational culture that is inclusive, respectful, and equitable across teams.
- Participate in developing and tracking progress on the department’s racial justice and equity goals. Support the Vice President of Financial Planning & Analysis in the preparation of reports around these racial justice and equity goals for the Senior Vice President of Finance.
- Travel up to 10% of the time for staff, retreats, training, and conferences, as needed.
- Work Experience: Required – 5 years of experience in financial reporting and analysis, budgeting and/or grants management, with at least one year of grant reconciliation, grant budgeting and grant revenue and expense tracking. Understanding of GAAP Accounting and Internal Controls. Experience with Microsoft Office Suite, particularly expertise with Microsoft Excel. Experience with AR Accounting, ASC 606 revenue recognition standards and revenue or grants/contract management software. Preferred – Experience working in a non-profit, political organization or campaign. Database experience.
- Skills: Candidates must effectively manage time to meet multiple competing deadlines often under pressure. Strong technical acumen. Must possess excellent written and oral communications skills, strong word processing and spreadsheet skills (Windows, Microsoft Word, and Excel required, PowerPoint preferred), attentive to details, and adept at developing and maintaining systems and processes. Comfortable working in a fast-paced dynamic environment; Ability to adapt well to new technologies and effective time management skills. Must demonstrate initiative in problem-solving; critical thinking skills; must be able to communicate effectively with members of the Finance Team as well as staff members of other departments and vendors; self-starter, ability to juggle multiple tasks.
- Cultural Competence: Demonstrates awareness of one’s own cultural identity, views about difference, and the ability to learn and lead on varying cultural and community norms. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems.
- Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. Must be able to work with minimal supervision. Applicants need to be located in and legally authorized to work in the United States. LCV requires all employees working from our offices or participating in in-person meetings or events to be fully up-to-date on their COVID-19 vaccinations, subject to reasonable accommodation as required by law.
LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply: Send cover letter and resume to firstname.lastname@example.org with “Director of Grants Management” in the subject line no later than September 3, 2023. No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact email@example.com.