Title: Chispa National Organizing Administrative Associate
Department: Community & Civic Engagement (CCE)
Status: Non-Exempt
Reports to: Chispa National Senior Director
Positions Reporting to this Position: None
Location: Flexible (the employee may decide whether to work remotely and/or from an LCV office)
Travel Requirements: Up to 10%
Union Position: Yes
Job Classification Level: A
Salary Range (depending on experience): $58,000 – $73,000
General Description:
LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.
Chispa, a program of LCV, works to ensure that Latine communities and leaders have a strong voice in the movement for climate justice and within the environmental movement and influence the environmental policies and decisions that impact our health and environment. Based in the Community & Civic Engagement department, Chispa has programs in Arizona, Colorado, Florida, Maryland, Nevada and Texas.
LCV is hiring an Organizing Administrative Associate who will work closely with the Chispa National Senior Director, Vice President of Organizing, and other Chispa National team members on oversight of administrative tasks, logistics, and systems to support the management of the CCE Organizing Programs. The ideal candidate is skilled in building and maintaining systems, highly organized, and attentive to details. The Administrative Associate will join the CCE Organizing team, which is committed to fighting for federal solutions to environmental injustices and works to build and support the capacity of state teams to build leadership and shift the power of communities of color.
Responsibilities:
- Lead administrative matters in coordination with the CCE Organizing Team to support program management, including but not limited to managing the central program calendar, coordinating logistics and scheduling, as needed, supporting events, making travel arrangements, handling RSVPs for events, and organizing pre-meeting materials.
- Develop and/or maintain tracking systems, tools, and structures that organize electronic files, grants management and evaluations and other key reports and materials for the Chispa program.
- Provide office support for the Chispa NV and Chispa TX offices. Work with the LCV Operations team and the Community and Civic Engagement Associate to support basic office-related needs such as internet service provider accounts, office equipment, supplies, and furniture purchases.
- Support Chispa National Senior Director in coordinating administrative support for state teams, including but not limited to buying supplies, ordering swag for the programs, grants management administrative needs, and serving as the liaison between states and National Director, as needed.
- Work with Chispa National Senior Director on financial operations such as keeping track of account balances and Chispa program budgets, payments to vendors and purchases from other Chispa staff.
- Serve as Chispa’s liaison to coordinate with the Community & Civic Engagement Associate on processing and approval of relevant contracts and payment requests with vendors.
- Serve as liaison between the Chispa leadership team and other staff regarding administrative needs and tasks.
- Work with departmental staff to achieve annual racial justice and equity goals, including, but not limited to, ensuring processes center communities disproportionately affected by environmental harms and taking into account accessibility needs when bringing community into shared spaces.
- Support new staff onboarding for Chispa-related administrative processes and procedures.
- Travel up to 10% of the time for inventory and office management for Chispa state offices on a quarterly basis, staff retreats, conferences, and professional development opportunities, as needed.
- Perform other duties as assigned.
Qualifications:
- Work Experience: Required – Minimum 1 year of administrative experience. Experience working with databases. Experience with scheduling. Experience managing several tasks/ projects concurrently and prioritizing work effectively. Preferred – Experience working in organizing movement-building efforts. Experience developing and overseeing tracking systems and tools for program progress and management. Experience with planning virtual meetings. Experience working with external vendors.
- Skills: Required – Proficient in Microsoft Word, Excel, PowerPoint, and Google Suite. Excellent written and verbal communication skills. Strong organizational skills. Ability to partner and collaborate with the existing Chispa National team. Work well in a fast-paced environment and be able to multitask without sacrificing the quality of work. Ability to work independently and in a team setting. Reliable, consistent, detail-oriented, and self-motivated. Preferred – Fluency in EveryAction. Familiarity with the IRS rules regarding 501(c)(3) and 501(c)(4) organizations. Ability to troubleshoot common technology issues.
- Cultural Competence: Passionate about protecting the environment and communities impacted by climate change and environmental injustice. Committed to confronting institutional racism and inequity within our political system. An ability to apply a racial justice lens, and a variety of communities’ distinct perspectives to organizing strategies. Commitment to equity and inclusion as organizational practice and culture. Understanding the ways in which principles of racial justice and equity are vital to improving our democratic systems and environmental challenges effectively.
- Working Conditions: This job operates both in a professional office environment and in outdoor and indoor public spaces, and the person will be exposed to outdoor elements such as precipitation, wind, and high/low temperatures. This position is occasionally sedentary; however, attending meetings and canvassing out in the communities is also frequently required. The person in the position will frequently be expected to move about to accomplish tasks and move between sites. This position routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. The person in this position frequently communicates with community members and must be able to exchange accurate information. Ability to occasionally work evening and weekend hours, as needed. Position requires a valid driver’s license and liability insurance or access to reliable transportation. Applicants need to be located in and legally authorized to work in the United States.
LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.
To Apply: Send cover letter and resume to hr@lcv.org with “Chispa Organizing Administrative Associate” in the subject line by April 24, 2024. No phone calls please.
LCV is an Equal Opportunity Employer committed to a racially just, equitable, and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org.
