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Finance Administrative Manager

Title: Finance Administrative Manager
Department: Finance
Status: Exempt
Reports To: SVP of Finance
Positions Reporting To This Position: None
Location: Flexible (the employee may decide whether to work remotely and/or from an LCV office)
Travel Requirements: Up to 5%
Union Position: Yes
Job Classification Level: D
Salary Range (depending on experience):$75,945 -$92,697

General Description: 

LCV believes our earth is worth fighting for because everyone has a right to clean air, water, and a safe, healthy community. To ensure those rights are protected, we help people use their power to shape policy, hold politicians and polluters accountable, and influence elections.

For more than 50 years, LCV has grown into a potent political force for protecting our planet and everyone who inhabits it. We have built a powerful national movement with 30+ state affiliates, and grassroots and community organizing programs across the country.

LCV’s work to protect and advocate for the environment reflects the organization’s commitment to racial, social and environmental justice.  Engaging communities of color among other key constituencies for the environment is an organizational priority.  We aim to create a workplace culture, policies and practices that demonstrate how we value equity and inclusion.

LCV is hiring a Finance Administrative Manager who will assist with the day-to-day financial and administrative operations of the LCV family of organizations, including LCV Education Fund and LCV. This role is responsible for managing the finance database, files, policies, procedures, projects, and finance staff onboarding and offboarding. In addition, this position will provide administrative support to the SVP of Finance and serve as the finance department’s point of contact as needed.

Responsibilities

  • Coordinate and submit annual organizations’ compliance reports such as the census.
  • Serve as the primary point of contact for finance to answer queries by staff and external vendors. Manage the finance@lcv.org inbox and the Finance Slack channel.
  • Work with the SVP of Finance to administer a vendor survey to measure commitment to racial diversity and equity.
  • Manage and update finance policies and procedures, as needed.
  • Handle all template and document creation for the Finance Team.
  • Responsible for finance staff supply orders, including for quarterly in-person retreats.
  • Maintain and update the finance databases and file folders in SharePoint, including managing organization for the filing system for important and confidential documents.
  • Maintain the SVP, Finance’s calendar and schedule appointments for the SVP of Finance and the department.
  • Book meeting rooms, travel hotel booking, and flights for the team as needed.
  • Schedule finance team events, including virtual and in-person  events.
  • Prepare reports and presentations with statistical data as assigned.
  • Coordinate and participate in finance training for LCV & LCV Education Fund staff.
  • Responsible for finance project management, including Salesforce integration. 
  • Responsible for onboarding and offboarding of the finance team, as needed, in collaboration with the operations team.
  • Responsible for approving credit card expense reports for various staff members across the organization.
  • Provide support to the Accounts Payable team, including processing Domestic Wire Transfers, processing invoices payments, and vendor maintenance during busy season, as needed.
  • Provide technical assistance with creating Excel, PowerPoint & Word documents.
  • Assist with year end audit and 990 requests for the department, providing board minutes, employee & board member information etc.
  • Travel up to 5% of the time for staff retreats, conferences, and professional development opportunities, as needed.
  • Perform other duties as assigned.

Qualifications

  • Work Experience: Required – 4 years experience in strategic planning and administrative support, including project management. Experience working with financial databases or systems and preparing materials based on financial or statistical data. Preferred – Experience with Salesforce, including prior integration projects. Experience providing staff training and working with a non-profit organization.  
  • Skills: Highly attentive to details and taking ownership of routine tasks; excellent written and oral communications skills; proficient with word processing, excel, and databases, PowerPoint; able to maintain confidentiality, strong organizational skills with a problem-solving attitude. Excellent interpersonal skills (tact, diplomacy, discretion and impartiality) are essential for this position.  Strong team-player with ability to work in virtual teams and communicate effectively with a broad spectrum of individuals. Solid judgment, self-starter, works well in a fast-paced environment, can handle multiple tasks and work for several people, plans, and can see the big picture.
  • Cultural Competence: Shares LCV’s commitment to increasing racial diversity in our movement and organization, integrating justice and equity into our work, and ensuring an inclusive organizational culture. Demonstrated awareness of one’s own cultural identity, views about difference, and the ability to learn and build on varying cultural and community norms. Commitment to equity and inclusion as organizational practice and culture. Understands how environmental issues intersect with racism, economic and social inequality in the U.S. and has a passion for working to dismantle these systems.
  • Working Conditions: This job operates in a professional office environment, and routinely uses standard office equipment such as computers, phones, photocopiers, and audiovisual systems. This position is largely sedentary, often standing or sitting for prolonged periods. Applicants need to be located in and legally authorized to work in the United States. LCV requires all employees working from our offices or participating in in-person meetings or events to be fully up-to-date on their COVID-19 vaccinations, subject to reasonable accommodation as required by law.

LCV offers a comprehensive and competitive benefits package that includes vacation, sick and parental leave, personal days, paid holidays, health insurance (two plan options for staff to choose from), dental and vision insurance, life and disability insurance (short- and long-term), Flexible Spending Account, 401(k) retirement plan with company matching contribution, commuter benefits program, sabbatical, and student loan assistance.

To Apply: Send cover letter and resume to hr@lcv.org with “Finance Administrative Manager” in the subject line no later than January 15, 2024. No phone calls please. 

LCV is an Equal Opportunity Employer committed to a racially just, equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status. LCV is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact hr@lcv.org.